Basic Event Timing Service

includes the following:

  • Consultation - Unlimited telephone and/or email consultations
  • Event Information Packet - this includes checklists, tips and pointers to help you host a successful event
  • Event Promotion - Race logo on Race Day Event Services website for 2 months prior to your race, include your race in our weekly e-blast, feature your race on our Facebook page the week before the race.
  • Online registration set-up and hosting on racedayeventservices.com
  • Event website listing we will provide for your race
          Race Day Event Services
          Girls Running Wild
          RDES Facebook Page
          Run SignUp
          Running in the USA
  • Event website
  • PA system
  • Generic participant bibs (custom bibs available for extra cost)
  • Complete finish line unit (see detailed list below)
  • Pre-race confirmation email sent to all participants
  • Provide a generic list of pre-race announcements for the race director
  • 15 ft inflatable arch/adjustable width metal arch with overhead START/FINISH signage
  • Digital finish line display clock
  • Participant finishing chute
  • Time all participants using IPICO generic tags, disposable bib tags or custom shoe tags
  • Data entry of all race day entrants
  • Calculate official results
  • Sort finisher's results by groupings desired and provided by Race Director
  • Event day final tabulation if award winners, groupings and overall results
  • Provide official results, as soon as possible, to the Race Director for use in awards announcements
  • Provide official results, in electronic form, to the Race Director
  • Post official event results on racedayeventservices.com
  • Personalized results email sent to all finishers
  • Text notification of results sent to participants
  • Custom finishers certificate available online for all participants
  • Music, a wide array of popular, well-known, non-offensive music (Event must obtain ASCAP license)

***Extra charge for multiple race finish lines (i.e. 5K Run and 10K Run)       

What We Offer:

Basic Timing Service Fee Schedule
**Prices listed below are example pricing

 
 Reusable Tags**
 Disposable Tags**
1-300 Participants
 $1,000.00
 A Base Fee + $2.00 per runner
301+ Participants
 N/A
 A Base Fee + $2.00 per runner

*Award Medals are available to fit our Custom Shoe Tags.  Tags require a set-up fee and minimum order.

**Additional Travel Fee over 100 mile radius

Pre-Event Assistance Available

*Denotes extra charge will be assessed

  • Pre-event promotion in calendars, publications & websites
  • *Create entry forms for event
  • *Medals and awards
  • *Event t-shirts
  • *Insurance coverage for event
  • *Packet "stuffing"
  • *Arranging and working early packet/race day packet pick-up

Pre-Event Services

  • Consultation - Unlimited telephone and/or email consultations
  • Event Information Packet - this includes checklists, tips and pointers to help you host a successful event
  • List of useful websites to promote your event
  • *Onsite Consultation - pre-event initial on-site consultation available on request
  • *Course Design - Course concept, design and measurement
  • *Course Certification
  • *Course Marking - Mark event course including all turns and mile marks
  • Event Promotion on additional websites and calendars 
  • Email broadcast to thousands of local active participants announcing your event
  • Online Registration - Establish and manage all registration data and payments through racedayeventservices.com
  • *Database Management - Enter all participant data into the event timing database using event entry forms and online registration data.  This includes pre-event registrations and all race day registration data. 

Event Day Measurements

Materials available:

  • Generic participant bibs
  • *Safety pins for all participants
  • PA System
  • Complete finish line unit (see detailed list below)
  • Provide a generic list of pre-race announcements for the race director

Management Support:
  • 15 ft inflatable arch/adjustable width metal arch with overhead START/FINISH signage***
  • Digital finish line display clock
  •  Participant finishing chute(s)
     ***Note: Finish line inflatable arch and connecting banner bar are available for the Race Director to offer sponsors.  There are up to four positions available.  Contact us for sizes/measurements and more information. All finish structures are subject to wind restrictions.

Event Timing & Results

  • Provide all equipment and necessary personnel to perform the following:
  • Time all participants using IPICO generic tags, disposable bib tags, or custom shoe tags
  • *Disposable bib tags and Souvenir shoe tags available
  • Calculate the official results
  • Sort finisher's results by groupings provided by Race Director
  • Event day final tabulation if award winners, groupings and overall results
  • Provide official results, as soon as possible, to the Race Director for use in awards announcements
  • Provide official results, in electronic form, to the Race Director
  • Post official event results on racedayeventservices.com
  •  Customized results email sent to all finishers
****Extra charge for multiple race finish lines (i.e. 5K Run and 10K Run)  

Post Event Follow-Up

Services, Materials & Equipment Add-Ons

  • *Full race director duties, customized based on individual needs
  • Music, wide array of popular, well-known, non-offensive music (Event must obtain ASCAP license)
  • *Race Announcer
  • *Race Photographer
  •  *Other needs? Just ask